Pricing
Everything you need to spend less on Bookkeeping
Running a business shouldn’t mean extra hours tracking cash flow and reconciling accounts. Backstaff helps you take those hours back. We’ll keep you up-to-date with accurate books, delivered whenever you need.
Starter
Up to 100 bank transactions reconciled per month
$ 0
/month
Everything in Starter, plus:
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Weekly Receivables management, Online/EFTPOS Terminal statements, Excess /insurer/private invoices
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Weekly payables management, receipts, credit cards, electronic bills from consumables & parts suppliers.
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Payroll for up to 5 employees (additional employees at $10/payslip
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Monthly P&L and Balance Sheet
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Full month-end processing to ensure accurate reporting
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Xero/MYOB/ Quicken
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Account Manager / Bookkeeper direct access
Save average of 10%
Starter +
Up to 200 bank transactions reconciled per month
$ 0
/month
Everything in Starter, plus:
-
Weekly Receivables management, Online/EFTPOS Terminal statements, Excess /insurer/private invoices
-
Weekly payables management, receipts, credit cards, electronic bills from consumables & parts suppliers.
-
Payroll for up to 10 employees (additional employees at $10/payslip
-
Monthly P&L and Balance Sheet
-
Full month-end processing to ensure accurate reporting
-
Xero/MYOB/ Quicken
-
Account Manager / Bookkeeper direct access
Payroll only
Minumim 5 employees + Month End
$299
Let us prepare this for you.
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Payroll for up to 5 employees (additional employees at $10/payslip
-
Full month-end processing to ensure accurate reporting
-
Xero/MYOB/ Quicken
-
Account Manager / Bookkeeper direct access
- Testimonials
Built on Partnerships , Driven by performance.
"Keeping up with the ATO and making sure we paid our apprentices correctly was a constant stress. I was always worried about getting something wrong.
Since the team helped with the books, that pressure has completely gone. It’s a huge relief to have experts who actually understand the smash repair industry.
I’ve finally got my weekends back and can focus on the workshop instead of the paperwork. I’d highly recommend them to any owner who is feeling buried by the office side of the business.
Ron
”I am thoroughly impressed. Signing up was quick and easy, and navigating the website was a breeze. We were able to to get advice that was easy to understand, and the customer service was really helpful.”
Tan Nguyen
- FAQ
Frequently asked questions
Got questions about remote bookkeeping/Payroll? We’ve got answers!
How do you integrate our workshop software (DMS) with accounting platforms like Xero or MYOB?
We specialise in bridging the gap between automotive-specific software (such as Workshop Software, MechanicDesk, Ibodyshop, or Repairshop) and your accounting package. We ensure that daily sales, parts invoices, and repair orders sync correctly. We perform regular reconciliations to ensure that the “work-in-progress” in your shop matches the actual cash flow in your bank account, eliminating data silos.
How do you handle the complexities of the Vehicle Repair, Services and Retail Award
Automotive payroll in Australia is unique due to specific allowances (tool allowances, oily work), apprentice wage progressions, and complex overtime structures. Our payroll team is expert in the Vehicle Award. We ensure your staff are paid correctly, manage STP Phase 2 reporting to the ATO, and handle superannuation clearing house payments, ensuring you remain fully compliant with Fair Work requirements.
Can you help us manage and reconcile our parts accounts (e.g., Repco, Burson, Dealerships etc)?
Yes. One of the biggest headaches for Australian workshops is the volume of invoices from parts suppliers. We manage your Accounts Payable by reconciling monthly statements from major suppliers against individual workshop jobs. This ensures you are never double-billed, credits for returned parts are actually received, and your gross profit margins on parts remain healthy.
How do we securely share our financial data with a remote team?
We use bank-grade security and cloud-based document management tools like Hubdoc or Dext. Instead of handing over physical receipts, you simply snap a photo or forward digital invoices to a dedicated email. We access your accounting software via secure, multi-factor authentication (MFA) logins. As a remote service, we operate under strict Australian Privacy Principles and can provide a Letter of Engagement that outlines our confidentiality and data protection protocols.
Will I still have visibility into my workshop’s daily profitability?
More than ever. We provide tailored “Automotive Financial Snapshots” that go beyond basic balance sheets. We track key industry metrics such as Gross Profit (GP) on Labour vs. Parts, technician productivity, and overhead absorption. Because we work remotely and efficiently, you get real-time reporting that allows you to see which types of jobs (e.g., logbook servicing vs. heavy engine repair) are actually making you money.
What is the step-by-step workflow for a standard pay cycle?
Our remote payroll process is designed to be seamless and paperless:
Step 1: Data Submission. You or your workshop manager submit hours via your workshop software or spreadsheet by a set cutoff time.
Step 2: Processing. We calculate gross wages, tax (PAYG), tool allowances, and industry-specific overtime based on the Vehicle Award.
Step 3: Approval. We send you a payroll draft and “Variance Report” for a quick review and digital sign-off.
Step 4: Payment. Once approved, we provide you with a bank-ready ABA file. You simply upload this file to your business bank account to pay all staff in one click.
Step 5: Lodgement. We lodge your Single Touch Payroll (STP Phase 2) with the ATO and distribute payslips via a secure employee portal.
How are leave requests and public holidays managed remotely?
Your staff use a mobile app to request annual or sick leave. As the owner, you (or your foreman) approve the request on the app. Our remote team then automatically calculates the correct leave loading (17.5% for most automotive roles) and updates the employee’s leave balance. For public holidays, we apply the correct penalty rates or “rostered day off” (RDO) credits as per the Award, ensuring mechanics and office staff are paid correctly for the state your workshop is located in.